The ability to upload and download documents in Wave provides a way to share valuable resources with your team in a secure centralized place.
Who can Share
While all users can upload documents, this is usually done by Wave Super Users.
When to Share
Because documents saved in Wave tend to be user resources, the ideal time to upload documents is before trainings so they are ready as users are being onboarded. Documents, however, can be added at any time by any user.
What to Share
Documents saved in Wave usually include user manuals, custom videos and other client documentation related to your program, such as valuation principles, lists of metrics, financial guidance, etc. File types that are supported include PDF, mp4, ppt, xls, doc, xlsx and docx. Note that all documents will be visible to all of your company's Wave users; please take this into consideration when sharing sensitive or confidential documentation.
Document sharing is a simple process, though please note that specific field names and categories may vary based on your company's Wave configuration. Adding a new document is very similar to creating and saving a new initiative.
1. In the Dashboard view, click on the + icon in the upper left corner and select Add new document from the drop down. A pop-up box will open.
2. In the pop up box, enter the document name and assign an editor. Document Types will vary based on your company's configuration of Wave, but in this example, we will be adding a Reference document. The document type will determine where in Wave your document can be accessed later (read more in Step 3 on this).
Select the number of attachments, in this case 2, and click on the Create button.
Upload the documents by clicking on each attachment box and selecting the file you want to share. Once files are uploaded, your shared documents are saved and you can close the card. Updates, such as adding a Description, can be made to the document card at any time.
3. To download, replace or delete a shared document, open the document card. All document cards are accessible by clicking on the Documents line of the card structure panel in your workspace. Double click on the card you wish to open.
Depending on your company's configuration of Wave, certain types of documents may also be accessed via the Dashboard. For example, a document saved with the type Tips & tricks may be accessible via the Help & guides tab.
Once your card is open, click on the attachments box at the bottom of the card. Choose the action you wish to take: download, replace or delete. Actions take effect immediately, so simply close your card when you are done making updates.